HAIR RESTORATION CLINICS · INDIA

Your clinic spends on ads.
Most leads never convert.

We build a done-for-you patient acquisition system that turns every enquiry into a conversation — and keeps following up until they book. Your front desk stays focused on patients, not chasing leads.

• Book Free Strategy Call
• See what changes

Hair clinics only · Hyderabad based · Live in 2 week · DPDP 2023 compliant

Why most hair clinics bleed ad spend

You are losing patients
at three predictable points

Each one costs you surgery bookings you already paid to generate.

What we change

Every lead engaged.
Every consultation protected.
Every interested patient followed up.

We build and manage a complete patient acquisition system for your clinic. From the moment a lead arrives to the moment they book surgery — every step in between runs without your team needing to manage it.

Getting started

From first call to live system
in two weeks

You approve at every stage. We do the work.

One conversation changes the picture

Numbers that matter to a clinic owner

Frequently asked

Clear answers. No jargon.

What exactly do you build for my clinic?

We build a complete automated patient acquisition system connected to your Meta ads and WhatsApp Business number. It handles everything from lead response through to post-consultation follow-up — without your team needing to manage any of it manually. The full scope is discussed and agreed on your strategy call before any work begins.

What does it cost?

Pricing is based on your clinic's current lead volume and the scope of work required. We share a clear proposal within 48 hours of your strategy call — one-time setup investment plus a monthly management retainer. Ad spend goes directly to Meta and never passes through us.

How long does it take to go live?

Two weeks from the date you provide access to your accounts. First week is build and configuration. Second week is testing and staff training. You go live at the end of week two.

What if I want to stop after a few months?

After the initial period the engagement is month-to-month with 30 days notice to exit. No penalties. No lock-in. We earn your continued business by delivering results.

VADORE Digital Media

Privacy Policy

Last Updated: Feb 15, 2026 · VAdore Digital Media, Hyderabad, India

1. Information We Collect

When you interact with our website or book a strategy call, we may collect:• Personal details: your name, email address, phone number, and business name
• Details you provide voluntarily when filling forms or booking a call
• Website usage data: IP address, browser type, pages visited, and time spent on site
• Tracking data via cookies and advertising pixels for performance measurement
We do not collect sensitive personal data such as financial information, health records, or government identification numbers.

2. How We Use Your Information

• To respond to your enquiries and deliver our services
• To send you updates, proposals, or service-related communication where you have given consent
• To analyse website performance and improve our marketing
• To run targeted advertising campaigns on behalf of our clients and for our own marketing
• To comply with legal obligations under Indian law
We do not sell, rent, or trade your personal information to any third party.

3. Third-Party Services

To deliver our services we use third-party software platforms including advertising platforms, marketing automation software, messaging platforms, scheduling software, and website hosting services. Each platform operates under its own privacy policy. We select platforms that meet reasonable data security standards.We are not responsible for the privacy practices of third-party platforms we use to deliver services.

4. Messaging and Communication

Where messaging automation is used as part of our service delivery, all outbound messages are sent via compliant, pre-approved communication templates. Recipients may opt out at any time by replying with an opt-out keyword. All opt-outs are processed immediately and a compliance record is maintained in line with DPDP Act 2023 requirements.

5. Data Retention

We retain your personal data only as long as necessary to deliver services or as required by law. For clients who have ceased engagement, personal data is retained for a maximum of 12 months unless a longer period is required by legal obligation. After this period, data is anonymised or deleted.

6. Cookies

Our website uses cookies to improve your experience and for advertising performance measurement. You can control cookies through your browser settings. Disabling cookies may affect some website functionality.

7. Your Rights Under DPDP Act 2023

As a data principal under the Digital Personal Data Protection Act 2023, you have the right to:• Access the personal data we hold about you
• Correct inaccurate or incomplete personal data
• Request erasure of your personal data
• Withdraw consent for processing at any time
• Nominate a person to exercise these rights on your behalf
To exercise any of these rights, contact us at [email protected]. We will respond within 72 hours.

8. Data Security

We implement reasonable technical and organisational measures to protect your personal data from unauthorised access, loss, or disclosure. However, no system is completely secure and we cannot guarantee absolute security.

9. Policy Updates

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised date. Continued use of our services after changes constitutes acceptance of the updated policy.

10. Contact Us

Email: [email protected]
Business: VAdore Digital Media, Hyderabad, Telangana, India

VADORE Digital Media

Terms & Conditions

Last Updated: Feb 15, 2026 · VAdore Digital Media, Hyderabad, India

1. About Us

VAdore Digital Media is a digital marketing agency based in Hyderabad, Telangana, India, specialising in patient acquisition systems for hair restoration clinics. We provide digital advertising management, marketing automation, lead follow-up systems, and related services.

2. Services

Our services include but are not limited to:• Digital advertising campaign management and optimisation across social media platforms
• Patient acquisition system setup and configuration
• Automated messaging and follow-up sequence setup using pre-approved communication templates
• Lead management and CRM configuration
• Front desk training and written standard operating procedure delivery
• Weekly performance reporting

All services are delivered as described in the written proposal provided to the client before work begins.

3. Client Responsibilities

• Provide accurate business information and timely access to required accounts and platforms
• Maintain the agreed minimum monthly advertising budget, paid directly to the advertising platform
• Ensure all advertising content complies with applicable Indian laws and relevant platform advertising policies
• Designate a responsible contact to follow the training and SOP we provide
• Notify us promptly of any changes to their business, accounts, or contact details

Delays caused by missing access, unresponsive clients, or platform policy violations by the client are not the responsibility of VAdore Digital Media.

4. Payments

• A one-time setup fee is charged before work commences
• A monthly management retainer is charged on the agreed billing date each month
• All fees are quoted and charged in Indian Rupees (INR) unless otherwise agreed in writing
• Work begins only after the initial payment is received and confirmed
• Advertising spend is paid directly by the client to the relevant advertising platform and never passes through VAdore Digital Media

5. Refund Policy

All payments are non-refundable once work has commenced. This includes the setup fee and any monthly retainer payments already made. Refunds are only issued where explicitly promised in writing prior to payment.If you are dissatisfied with our services, please contact us at [email protected] and we will work to resolve the issue in good faith.

6. Engagement Period and Termination

• The initial engagement period is 3 months from the go-live date
• After the initial period, the engagement continues on a month-to-month basis
• Either party may terminate with 30 days written notice after the initial period
• We reserve the right to suspend or terminate services immediately if a client breaches these terms, fails to make payment, or acts in bad faith
• Upon termination, we will hand over all assets belonging to the client including advertising account access and client data

7. Intellectual Property

All systems, automation architecture, workflow logic, follow-up sequences, processes, and methodologies developed by VAdore Digital Media remain our intellectual property unless explicitly transferred in writing. Clients may use these systems for the duration of the engagement. Upon termination, clients may not replicate, resell, or distribute our systems or methodologies to third parties.Advertising creatives, copy, and content produced specifically for the client's brand belong to the client upon full payment.

8. Third-Party Platforms

Our services rely on various third-party software platforms and advertising networks. We are not responsible for downtime, policy changes, account restrictions, or errors on these platforms. Performance impacts caused by third-party platform changes are outside our control.

9. No Guarantee of Results

We provide services on a best-effort basis using proven systems and processes. However, we make no guarantee of specific results including lead volume, consultation bookings, or revenue outcomes. Results depend on factors outside our control including advertising budget, market conditions, and clinic operations.

10. Limitation of Liability

VAdore Digital Media shall not be liable for indirect, consequential, or incidental damages including but not limited to lost revenue, lost advertising spend, or business losses. Our total liability in any matter shall not exceed the total fees paid by the client in the 30 days preceding the claim.

11. Governing Law

These Terms & Conditions are governed by the laws of India. Any disputes shall be subject to the exclusive jurisdiction of the courts of Hyderabad, Telangana, India. Disputes will first be attempted to be resolved through mediation before legal proceedings.

12. Contact

Email: [email protected]

VADORE Digital Media

Billing Policy

Last Updated: Feb 15, 2026 · VAdore Digital Media, Hyderabad, India

1. Fee Structure

Our fees consist of two components:• One-time setup fee: Charged before work commences. Covers system build, configuration, testing, and staff training
• Monthly management retainer: Charged on the same date each month. Covers ongoing advertising management, system monitoring, optimisation, and weekly reporting

The exact amounts are confirmed in the written proposal provided before engagement begins. Advertising spend is separate and is paid directly by the client to the relevant advertising platform — it never passes through VAdore Digital Media.

2. Currency and Payment Methods

• All fees are quoted and charged in Indian Rupees (INR)
• Accepted payment methods: UPI, NEFT/IMPS bank transfer, or other methods agreed in writing
• Payment details are provided on the invoice

3. Payment Timing

• The setup fee must be paid in full before any work begins
• Monthly retainer is due on the date specified in your agreement
• If payment is not received within 7 days of the due date, services may be paused until payment is received
• Reactivation of paused services may require an additional administrative fee

4. Invoices

An invoice will be issued before each payment. Invoices are sent to the email address provided by the client. It is the client's responsibility to ensure their contact and billing details remain current.

5. Refunds

• The setup fee is non-refundable once work has commenced
• Monthly retainer payments are non-refundable for the month in which they are paid
• Refunds are only issued if explicitly promised in writing before payment was made
• If you believe a payment was made in error, contact us within 48 hours at [email protected]

6. Late Payments

Payments not received by the due date may result in:• Pause of all active advertising campaigns
• Suspension of automation and reporting services
• Termination of engagement if payment is not received within 14 days of the due date

7. Price Changes

We reserve the right to revise our fees. Any changes will be communicated to existing clients with a minimum of 30 days written notice before taking effect.

8. Contact for Billing

Email: [email protected]

VADORE Digital Media

Disclaimer

Last Updated: Feb 15, 2026 · VAdore Digital Media, Hyderabad, India

1. No Guarantee of Results

We build and manage patient acquisition systems for hair restoration clinics using proven processes and technology. However, we make no guarantee of specific outcomes including lead volume, consultation booking rates, show-up rates, or surgery conversions.Results depend on factors outside our control including but not limited to: advertising budget allocated by the client, market conditions in the clinic's location, quality and responsiveness of the clinic's team, local competition, and changes to advertising platform policies.Any performance figures or benchmarks mentioned on our website represent system specifications or general industry context — not promises of individual client outcomes.

2. Client Responsibility for Advertising

All advertising spend is at the client's own risk. Clients are responsible for ensuring their advertising content complies with applicable Indian laws, relevant platform advertising policies, and any industry-specific regulations governing healthcare and medical services advertising in India.VAdore Digital Media is not responsible for advertising account restrictions, suspensions, or policy violations resulting from content approved or provided by the client.

3. Communication Compliance

Where automated messaging is used as part of our service delivery, all communication is sent via compliant, pre-approved templates in line with applicable platform policies and the Digital Personal Data Protection Act 2023 (DPDP Act). Clients are responsible for ensuring their patient data handling complies with all applicable Indian data protection regulations.

4. Third-Party Platforms

Our services involve the use of third-party software platforms and advertising networks. We are not affiliated with, endorsed by, or sponsored by any of these platforms. We are not responsible for platform outages, policy changes, feature modifications, or any resulting impact on service delivery.

5. Medical and Healthcare Disclaimer

VAdore Digital Media provides marketing services only. We are not a healthcare provider and nothing in our services, communications, or website constitutes medical advice. The hair restoration clinics we work with are independently operated and are solely responsible for the medical care they provide to their patients.

6. Limitation of Liability

VAdore Digital Media is not responsible for business losses, financial outcomes, or decisions made based on our services or on information provided on this website. Our liability is limited as described in our Terms & Conditions.

7. Website Information

The information on this website is provided in good faith for general informational purposes. We make reasonable efforts to keep it accurate and up to date but make no warranty regarding its completeness or accuracy.

8. Contact

Email: [email protected]